All learners in state schools in Wales have a Hwb account to access the statutory online personalised assessments.
Learners can also benefit from online access to Microsoft Office (e.g. Word, Excel, Outlook email), Google G Suite for Education, Encyclopaedia Britannica, Just2easy, Flipgrid, Minecraft: Education Edition and other relevant bilingual educational tools and resources. The Welsh Government fully supports the use of these educational resources and there is no cost for using them.
In order to comply with the General Data Protection Regulations (GDPR), schools are required to obtain consent for these Hwb Additional Services.
If a learner is under the age of thirteen years, this consent must be sought from a parent or carer. Learners aged thirteen years and over, and deemed capable of doing so, are able to give or withdraw consent themselves.
Guidance for learners
Hwb tools, such as Office 365, Just2easy, G Suite for Education, Flipgrid and Minecraft: Education Edition are known as Hwb Additional Services. In order to give you access to all of the online Hwb tools in school and at home, we need your permission. This is called ‘consent’.
Consent also allows you to download FREE Microsoft Office and Minecraft apps on your personal devices at home.
Your school will need to obtain consent from your parent or carer. Your teacher can provide you with a consent form for them to read and sign.
Please discuss consent with your teacher, who will be able to give you a consent form for Hwb Additional Services.
Consent for Hwb Additional Services can be given or withdrawn at any time. If consent is withdrawn after you have started using Hwb Additional Services, any work you have stored on Hwb will be automatically deleted and is not retrievable.
For more information, please read the Hwb Privacy Notice.
Guidance for parents and carers
In order to access statutory online personalised assessments, all learners in state schools in Wales have a Hwb account.
Hwb also offers educational tools, such as Microsoft Office, Just2easy, G Suite for Education, Flipgrid and Minecraft: Education Edition, which are known as Hwb Additional Services. Consent is required to give learners access to these tools in school and at home.
Schools must obtain consent from a parent or carer for learners under the age of 13 years, but may choose to obtain consent directly from learners aged 13 years and over.
Your child’s school may provide you with a consent form for Hwb Additional Services.
Consent also allows learners to download FREE Microsoft Office and Minecraft apps on their personal devices at home.
The short video above explains more about these Hwb Additional Services and the consent process.
Consent for Hwb Additional Services may be given or withdrawn at any time. If consent is withdrawn after a learner has started using Hwb Additional Services, any work stored on Hwb will be automatically deleted and is not retrievable.
For more information, please read the Hwb Privacy Notice.
Guidance for schools
The resources below are provided to assist schools in managing learners’ consent for access to Hwb Additional Services.
Schools may choose to use the printable or online consent forms or a combination of both. Help and support is also available for school Digital Champions to update the consent status of learners in the Hwb User Management Portal.
Printable (and editable) consent form templates:
- Hwb Additional Services for Learners – PARENT/CARER Consent Form (.docx)
- Hwb Additional Services for Learners – LEARNER (aged 13+) Consent Form (.docx)Secondary schools only.
Online (and editable) consent form templates are also available below. Please use this guide to setup and use online forms.
- Hwb Additional Services for Learners – Online PARENT/CARER Consent Form(external link)
- Hwb Additional Services for Learners – Online LEARNER (aged 13+) Consent Form(external link). Secondary schools only.
Please find below example text that schools may wish to use in their communications to parents and carers.
Learner consent for Hwb Additional Services:
Hwb is the bilingual digital learning platform developed by the Welsh Government for all state schools in Wales. Every learner and teacher is provided with a login to Hwb in order to access the statutory online personalised assessments. There are many other free additional services offered through Hwb which can be used in school and at home, including Microsoft Office (e.g. Word, Excel, Outlook email), Google G Suite for Education, Encyclopaedia Britannica, Just2easy, Flipgrid, Minecraft: Education Edition and other relevant educational tools and resources.
In order for your child to access these additional services, consent is required and will remain in place whilst your child attends any state school in Wales, unless consent is withdrawn.
*Attached is a consent form which provides further information about the implications of giving and withdrawing consent. Please complete, sign and return the form to the school office as soon as possible – without consent your child cannot use any Hwb additional services in school or at home.
Please visit our school website and click on the link to view the online consent form [link] which provides further information about the implications of giving and withdrawing consent. Please complete and submit the form as soon as possible – without consent your child cannot use any Hwb additional services at home or in school.
Please find below some ideas of how schools have shared the message and obtained consent for learners.
Parents’ evenings, school concerts and events are an ideal time to reach a large number of parents and carers.
- Set up a Hwb ‘stall’ to give parents and carers information about what Hwb has to offer and what it means to give their child consent to access Hwb Additional Services (see ‘example text’ above).
- Play the Hwb videos to help explain Hwb and learner consent.
- Print consent forms and ask parents and carers to sign them there and then or take them home to read and return OR make the online consent form available on a school device.
Include information about learner consent for Hwb Additional Services in your school’s newsletter or send it through parent and carer messaging apps.
- Attach a printed consent form to a printed newsletter or publish a link to your school’s online consent form.
- Please see the ‘example text’ above for insertion into your newsletter or message.
Include a consent form for Hwb Additional Services in learners’ planners.
Add a page to your school website, include the ‘example text’ above, embed the Hwb consent video and include a link to a downloadable or digital consent form (templates available above).
The following embed code prevents YouTube's 'related videos' displaying at the end of the video:
<iframe width="560" height="315" src="https://www.youtube.com/embed/cyL03Ls7FiM?rel=0" frameborder="0" allow="accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture" allowfullscreen></iframe>
Include Hwb Additional Services in consent forms you already send to parents and carers at the start of an academic year.
- Template consent forms are available, which can be adapted to fit into your existing consent forms.
Include information in your school prospectus about how your school has made the most of the free Hwb Additional Services and the benefits to your learners. You may wish to include the example text above.