Google Teaching and Learning add-on licence

The Teaching and Learning add-on extends the functionality of the Google Workspace for Education Fundamentals licence available through Hwb. It includes a range of features that can help schools improve communication, support collaboration, streamline assessment practices, and enhance teaching and learning experiences.

Communication and collaboration

Increased capacity and premium features in Google Meet. These include:

• meeting recordings saved to Google Drive

• attendance tracking

• questions and answers

• view Slides speaker notes while presenting

• live translated captions

• up to 250 participants and 10,000 live stream viewers in a meet

• an additional 100 GB of Google Drive storage for each licensed staff member

Teaching and assessment

• Unlimited originality reports, including the ability to compare learner work against a private repository of previous submissions.

• Assign interactive questions for YouTube videos, giving learners real-time feedback as they move through a lesson, while viewing insights into their progress, all within Classroom.

• Practice sets to transform content into interactive assignments with automated support and feedback opportunities.

AI-powered tools

Integrated Gemini features across Google Workspace apps, including:

• Google Docs: help me write and document summaries.

• Google Sheets: get help creating formulas, organising data and more.

• Google Slides: bring presentations to life with original images and designs.

• Google Vids: generate videos from presentations, create AI voiceovers, use AI avatars and generate images.

• Google Forms: generate questions and summarise responses.

Expanded Gemini Notebook capabilities

• Up to 100 additional notebooks, each supporting 50 additional sources.

• An additional 150 daily chat queries.

• Higher limits for audio overviews, flashcards, quizzes and agent creation.

For full details of the features included, visit Google's Teaching and Learning add-on page.

To compare features across Google Workspace for Education editions, see Google's Education plans comparison page. The benefits included in the Teaching and Learning add-on align with the features listed under the Education Plus edition.

Google’s self-paced training pathway also introduces practitioners to the additional features available through Google Workspace

Schools can purchase Teaching and Learning add-on licences via their local authority.

There are 2 annual purchase windows: one closes on 31st July and the other closes on 31st October.

Any licences purchased will be available for the academic year. Licences purchased in the October window are prorated for cost and term.

Licences purchased by 31st July will expire at the end of the next academic year.

Hwb administrators can allocate licences to any MIS staff accounts in the User Management Portal. These are listed under View User: View Staff.

Individual users

1. Log in to Hwb and click on User management.

2. On your ‘Administrator Dashboard’ click on Administration: Manage Google T&L Licence.

3. You will see an overview of the allocation of licences for your school followed by a search box and a list of MIS staff. Locate the relevant user using the Search term field as appropriate, for example, type surname and click on the Search.

4. Click on Allocate Licence next to the relevant user.

It may take up to 1 hour for the licence to be applied to that user.

Group of users

1. Log in to Hwb and click on User management.

2. On your ‘Administrator Dashboard’ click on Administration: Manage Google T&L Licence.

3. You will see an overview of the allocation of licences for your school followed by a search box and a list of MIS staff. Click on all the tick boxes to the left of the relevant staff members.

4. Click on Allocate Licence at the top of the list.

It may take up to 1 hour for the licence to be applied to user(s).

Hwb administrators can manually remove a licence:

1. Log in to Hwb and click on User management.

2. On your ‘Administrator Dashboard’ click on Administration: Manage Google T&L Licence.

3. You will see an overview of the allocation of licences for your school followed by a search box and a list of MIS staff. Locate the relevant user using the Search term field as appropriate, for example, type surname and click on the Search.

4. Click on Revoke Licence next to the relevant user.

It may take up to 1 hour for the licence to be removed and then available to re-allocate to another user.

All licences remain valid until the end of an academic year. They will automatically be revoked on 31 August. School Hwb administrators must plan to allocate licences at the start of each academic year.

Licences are automatically removed from deactivated accounts and are made available to be re-allocated in the User Management Portal.