Cymraeg

Hwb

Google Meet

You may consider live-streaming lessons or video-conferencing as part of your blended learning approach. If you do, due regard should be given to the guidance outlined in Live-streaming and video-conferencing: safeguarding principles and practice to ensure you and your learners are appropriately protected and safeguarded.

Google Meet features audio, video, file and screen sharing that can be used to facilitate lessons with learners.

  • You can set up and start class video meetings in Classroom.

    You and your learners can use the same link for all of your class meetings.

    IMPORTANT

    Teachers must not schedule Meets with learners through the calendar. Teachers must only use Meet in Google Classroom. When scheduling appointments with learners, teachers must not add Google Meet video conferencing. It is possible to schedule an appointment in Calendar as a placeholder in order to share a date/time with learners. However, teachers must share the Meet link (that can be found in Classroom Settings) into the Classroom in order to control when learners can join a Meet.

    Create a Meet link in your class

    1. Go to classroom.google.com
    2. Click the class Settings.
    3. Under General, click Generate Meet link.
      A Meet link appears for your class.
    4. At the top, click Save.

    Show or hide a Meet link

    Learners cannot see the class Meet link on the Stream and Classwork pages. Teachers can share the link with learners in the Class Stream when you want to make it visible. This is despite the ‘Visible to students button’ in Settings.

    Note: only you and your co-teachers can create, show, hide, or reset the meeting link for your class or start a class video meeting in Classroom.

    Copy a Meet link

    You can copy a Meet link and paste it into an assignment, question, or message.

    1. Go to classroom.google.com
    2. Click the class Settings.

    Next to the Meet link, click the Down arrow, Copy.

    Reset a Meet link

    If you have issues with the link, you can reset it and get a new one. After you reset the link, the old link won't work.

    1. Go to classroom.google.com
    2. Click the class Settings.
    3. Next to the Meet link, click the Down arrow, Reset.

    Add a Meet link to an announcement

    1. Copy the Meet link (instructions above).
    2. On the Stream page, click Share something with your class.
    3. Enter your announcement and at the bottom, click Add 
    4. Paste the Meet link click Add link.
    5. Click Post.

    Note: You can also schedule the post for later or save it as a draft. For details, go to Post, schedule, or save a draft announcement.

    When scheduling appointments with learners, teachers must not add Google Meet video conferencing. Teachers should only share the link/make the link available when they are ready for the meeting to start, as learners can join a Meet before a teacher if they have the link.

    Add a Meet link to an assignment or question

    1. Copy the Meet link (instructions above).
    2. On the Classwork page, click Create, Assignment or Question.
    3. In the assignment or question details, click Add 
    4. Paste the Meet link click Add link.
    5. Click Assignor Ask.

    Note: You can also schedule the post for later or save it as a draft. For details, go to Post, schedule, or save a draft assignment.

    Teachers - Start a video meeting in Classroom

    1. Go to google.com.
    2. Click the class.
    3. Choose an option:

    Note: When you click the Meet link, you start the meeting. Learners can join the meeting even before you join it if they have the link. Currently, learners do not see the Meet link as teachers do. Teachers must share the link via the Class Stream.

    1. At the top of the Stream page, under the class code, click the Meet link.
    2. At the top of the Classwork page, click Meet.
    3. In a question or assignment, click the link for the class video meeting.
    4. In Meet, before you join the meeting, at the top, check that you’re signed in with your Classroom account. If not, click Switch account select or sign in to your Classroom account.
    5. Click Join now.
    6. If you’re the first person to join the meeting, you’ll see a window to invite others. If you don’t need to invite anyone or share the meeting link, you can close this window.

    Learners cannot schedule or join a Meet.

  • You can click the camera icon to turn your camera on or off.

    Changing background in Google Meet.

    You can change your background effect before or during a call. Before a call in the bottom right of your self view, click Change Background. If you are already in a call on the bottom right, click 'More'.

    To completely blur your background, click 'Blur your background'.

    To slightly blur your background, click 'Slightly blur your background'.

    To select a pre-uploaded background, click a background.

    To upload your own image for your background, click 'Add'.

    It is recommended that you encourage your learners to choose a background effect or blur their background as outlined in Live-streaming safeguarding principles and practice for education practitioners

    1. Go to Google Meet.
    2. Click Join or Start a meeting.
    3. Optional: Create a nickname for your meeting and enter the nickname. Click Continue.
    4. Click Join now.
    5. To add someone to a meeting, choose an option:
    • Click Copy joining info and paste the meeting details into an email or another app.
    • Click Add people and choose an option: 
      • Under the Invite section, select a name, or enter an email address and click Send invite.
      • Under the Call section, enter a phone number and press Call.
  • To see who is currently in the online live lesson click on the persons thumbnail. There will be a number attached to the thumbnail, this is to indicate how many people are in the live lesson. Once clicked, you will be able to see who has joined the live lesson.

  • To mute or unmute yourself, at the bottom of the video window click Mute.

    If you have feedback or hear background noise while in a video meeting, you might want to mute other learners microphones.

    To mute others, click on the person’s thumbnail, select the person and select mute.  

    Tip: For privacy reasons, you cannot unmute another person. Ask the learner to unmute their audio.

  • Present during a meeting

    1. Join a video meeting.
    2. In the bottom-right corner, select Present now.
    3. Select Your entire screen, A window, or Chrome tab.
      • If you present a Chrome tab, it shares that tab's audio by default.
      • To present a different tab, at the bottom of your screen, select Change source.
    4. Select the content you'd like to share.
    5. Select Share.
    6. If someone is presenting, confirm that you want to present instead.

    Screen sharing instructions

    If your camera is turned on, your video is active while you're presenting.

    Stop presenting

    • In the Meet window, click Stop Presenting.
    • In the bottom-right corner, you can also click You are presenting   Stop presenting.

    Present if someone else is already presenting

    1. In the bottom-right corner, click Present now.
    2. Select Your entire screen or A window.
    3. Select Present instead.

    If another participant presents their screen, you'll get a notification that your presentation is still visible to others. You can click the buttons in the notification to end or resume your presentation.

  • Learners can present their screen using the present now option. Once a learner has finished presenting teachers can remove their screen by clicking the ‘persons thumbnail’, selecting their shared presentation and clicking 'stop' to end them sharing.

  • Learners can send messages during a meeting to the other video call guests from a computer or mobile device.

    1. Join a Meet video call.
    2. Click Chat (upper right corner).
    3. Enter a text message and click the Send icon.

    Sending a messageNote: If you want guests to be able to edit a file, make sure you have shared the Google file with them.

  • IMPORTANT 

    Recording is only available with the computer version of Meet. Mobile app users are notified when the recording starts or stops, but cannot control recording.

    You can’t record if you join the meeting only to present, such as from a laptop while already in a video conference room. Join the video meeting first, start your presentation, and then record.

    1. Open Meet   Start or Join a meeting.
    2. Click More  Record meeting.
    3. Wait for the recording to start. 
      Other participants are notified when the recording starts or stops.
    4. When you finish, click More  Stop recording.
      • The recording also stops when everyone leaves the meeting.
    5. Click Stop recording again to verify.
    6. Wait for the recording file to be generated and saved to the meeting organiser’s My Drive > Meet Recordings folder.
    7. An email with the recording link is sent to the meeting organiser, and the person who started the recording.
  • Only the lesson organiser can remove a learner. Open the ‘persons’ thumbnail and click the drop down arrow next to the learner you wish to remove. Click the remove button to remove the learner from the lesson.

  • To end a lesson for all learners, teachers will need to remove all learners individually using the remove button in the ‘persons’ thumbnail.

  • Click Turn on captions on the bottom bar or click on the three dots in the menu and select “Turn on captions.”

    The captions appear at the bottom of the screen.